How to Write a Resignation Letter — Free Step-by-Step Guide

Step-by-step guide to writing a professional resignation letter. Learn what to include, which tone to choose, and how to leave on good terms.

Step 1: Enter your name and your manager's name
The letter will be addressed to your direct manager or HR, depending on your company's process. Use their formal name as it appears in company communications.
Step 2: Enter your company name and your job title
This ensures the letter is specific to your role and can be filed accurately in HR systems.
Step 3: Set your notice period
Enter the length of your notice period as specified in your contract (e.g., 2 weeks, 1 month). The tool calculates your last working day automatically.
Step 4: Choose your tone
Select from tones including Professional, Warm, Formal, Brief, or Grateful. Pro users get 10 AI tone options. The tone affects how the letter reads — choose one that reflects your relationship with the company.
Step 5: Optionally add a reason for leaving
You are not required to give a reason, and 'pursuing a new opportunity' is always sufficient. If you want to add context, keep it brief and positive.
Step 6: Review and copy your letter
Read the generated letter carefully. Make any personal edits, then copy it to paste into an email or print it. Pro users can save and export letters.